DCM 4.0 Professional Edition (PE)

What is DCM 4.0 PE?

What are the industries DCM 4.0 PE is suitable for?

What are the common problems faced and the requirements seek by companies in the professional services business?

What are the modules in DCM 4.0 PE? 

How does DCM 4.0 PE help in professional services business?

List of Reports in DCM 4.0 PE

What are the system requirements and network capabilities?

Conclusion

What is DCM 4.0 PE?

DCM 4.0 PE is a Full-featured software that handles Billing, Accounting and Management Reporting for all Professional Services firms.   In most professional services firms, maintaining client database is crucial for the proper running and expansion of the business. DCM 4.0 PE is built-in with such feature to maintain the vast variety of clientele and at the same time handles the financial aspect of the business.

Developed using the latest Microsoft Technology, DCM 4.0 PE is stable, reliable and fully compatible with other Microsoft Office products.  

So, if you are looking for a complete financial system to manage both client's funds and office financial matters, DCM 4.0 PE is the perfect solution for you!

What are the businesses DCM 4.0 PE is suitable for?

DCM 4.0 PE is designed and developed for professional services firms like:

• Law Firms
• Accounting Firms
• IT Companies
• Consultancy Firms
• Real Estate Agencies
• Event Management Companies
• Advertising Firms
• Market Research Companies
• Engineering Companies
• Training Centers

In short, any professional services firms that require a simple yet easy-to-use  software to maintain optimum cash flow in the business and also at the same time have all the necessary accounting records completed would want DCM 4.0 PE.

What are the common problems faced and the requirements seek by companies in the professional services business?

In most professional services firms, it is not easy to find an accounting system that suits their requirements.  This is due to the peculiarity of the nature or the way their business is being conducted.   Due to this factor also, the general accounting system available in the market falls short in fulfilling the requirements.

In this section, we will present you the most common problems faced in operating this business and the solutions required:

Common Problems	Solutions Required	Fulfilled in  DCM 4.0 PE
Have to improvise on the general accounting system to suit business practices	Complete accounting system to suit business practices of professional services firms	P
Crucial data related to business cannot be stored in one central system	All financial data and clientele are stored in one central system	P
Difficult to separate business funds from that of clients' funds in bank accounts	Funds belonging to clients and business funds are separately tracked in the system	P
Unknown or inaccurate actual total funds for each client	All funds received for each client will be updated in relevant client's file	P
Manual tracking of advance disbursements incurred on behalf of clients	Automatic tracking of advance disbursements incurred for each client till the point of receiving full payment from client	P
Difficult to understand general accounting system as it is designed for user with accounting knowledge	System designed to be simple and operated by general users	P
Engage external accountant thereby increasing cost	System able to generate accounting entries in general ledger automatically when dealing with transaction of funds	P
Semi-manual system used to generate necessary reporting	All necessary reporting to be generated from one system	P
Solutions available in the market are overpriced	Reasonably and affordably priced	P
Solutions available in the market are complicated and difficult to use	User-friendly and simple one-step approach entry	P
Solutions available in the market are rigid in design	Features in the system are flexible for user to set in accordance with their preference	P

What are the modules in DCM 4.0 PE? 

There are 14 fully integrated modules in DCM 4.0 PE:

• Client’s Account (Accounts Receivable)
• Disbursement Management
• Reimbursement Funds Management
• Professional Fees Management
• Investment Funds Management
• Banking - with Bank Reconciliation feature
• Payee (Accounts Payable)
• General Ledger - Full Accounting feature
• Document Management
• Debt Collection Management
• Task Scheduler
• Mail Merge with Microsoft Word
• Reporting
• Security

The modules listed above fulfils the most common requirements of all professional services businesses. The modules and their functionalities are as outlined in the table below.

Modules related to Clients:

Modules	Functionalities	Description of Features
Client's Account	Client Database	Maintain comprehensive client information. Organizing of clients' files under different groups or classifications. Easy and advance searching function to locate clients' files. Assigning of clients' files to different personnel of the firm. Tracking status of the client's file.
	Client Funds	Up-to-date balance of deposit/advance payments available for each client’s file. Deposit  and payment tracking. Tracking of all outstanding invoices due from each client. Supports multi-currency. Receipts from clients are automatically updated in bank. Online updates of client’s account aging. Supports client receipts printing. Supports transfer of funds from file to file.
	Invoicing	Invoice number is automatically generated. No duplication of invoice number. Itemized billing. Easy and straightforward steps to generate invoices. Special invoice printout format for professional services firms. Automatic link with Disbursement Management module for billing clients on advance disbursement. Supports multi-currency invoice printout. Automatic calculation of service tax. Automatic update of client’s account after posting of invoices. Supports un-posting of invoices for error-correction purposes.
Investment Funds Management	Client Investment	Supports multiple investments in multiple banks related to each client's file. Automatic tracking of maturity date for investment. Automatic update of balances in clients' file. Automatic link with banking module for movement of funds. Interest/income earned from investment automatic update in bank.

Modules related to handling of financial matters in Professional Services Firms:

Modules	Functionalities	Description of Features
Banking	Funds in bank	Supports multiple banks. Supports multiple bank accounts maintained within a single bank. Automatic update of bank balances. Easy-to-use bank reconciliation. Online up-to-date bank balances. Supports inter-account transfers and manual adjustments.
Professional Fees Management	Tracking of professional fees in bank	Professional fees automatically tracked when receipt of payment for invoice. Automatic link with banking module. Handles transfer of funds between banks. Automatic update of balances in clients' file. Flexible transfer amounts set according to preferences.
Disbursement Management	Tracking of outstanding disbursement/expenditure made on behalf of clients.	Automatic link to client invoicing. Automatic prompting when invoicing client. Tracking applicable for each client's file.
Reimbursement Funds Management	Tracking of funds received from client for settlement of advance disbursement.	Funds for settlement of advance disbursement are automatically tracked here. Flexible transfer amounts set according to preferences. Automatic link with banking module. Handles transfer of funds between banks. Automatic update in Disbursement Management module.
Payee	Handles all payables due	Maintain outstanding payables to creditors. Prepare payments function allows user to select the payables and the amount to pay. Checks and payment voucher printing. All payments are updated in related bank accounts automatically. Online updates of payee’s account aging. Tracking of expenses incurred.
General Ledger	Full Accounting feature	Automatic journal posting from other modules. Supports manual journal adjustments. Supports open financial periods maintained for an unlimited number of years. Financial statements reporting. Easy to setup chart of accounts. Displays a list of all related journal entries for a selected journal entry. Automatic journal reversal if a transaction is deleted in other modules. Full set of financial reports: Trial Balance, P&L (Income statement), Balance Sheet.

Modules related to operational matters in Professional Services Firms:

Modules	Functionalities	Description of Features
Debt Collection Management	Tracking of problematic clients' accounts	All outstanding clients' accounts are automatically listed. All clients' accounts with problems are automatically listed. All collection activities are separately tracked for each client's account. Maintain all collection activities record with each client. Set reminder for follow-up calls with each client. Maintain records of special arrangements with each client.
Mail Merge with Microsoft Word	Standard letters with merged clients' and aging data	Easy-to-use steps to send standard letters or reminder notices to each  client's account using Microsoft Word.
Document Management	Organize standard documents used in business	Flexible subject ids can be created to organize documents. Automatic link to folder destination of each document. Automatic link to each client's file.
Task Scheduler	Organize tasks	Set reminder for tasks to be carried out. Automatic prompting when task is due.

How does DCM 4.0 PE help in professional services business?

The ultimate benefit deriving from DCM 4.0 PE: The Ultimate Billing, Accounting &  Management Reporting Solution!

The benefits of DCM 4.0 PE to all professional services firms are  listed below:

Benefits	Details of Benefits & Features
Value	DCM 4.0 PE delivers a comprehensive set of solutions for the entire business needs with the best cost-to benefits ratio in its market category.
Proven Microsoft Technology	DCM 4.0 PE uses 100% Microsoft technology, including seamless integration with Microsoft Office products.
Scalability	With network ready capability, you will be able to expand from single workstation to multi-user in a local area network by just adding user licenses without the need to change the software.
Complete System	With a complete system, all essential data relating to your business is accessible instantaneously.
Maintain Cash Flow	With all data and information up-to-date, maintaining cash flow and projecting cash forecast will be easy.
Advanced Reporting	With advanced reporting DCM 4.0 PE will present the true picture of the efficiency level and financial position of the business.
Specialized Modules	DCM 4.0 PE is packed with specialized modules made for all professional services firms.
Complete Security System	Easy steps to maintain privacy and integrity of data.
Accurate tracking of client's funds	Accurate and up-to-date information on the total funds available for each client's account at all times.
Organized client database	Organized and useful methods of categorizing clients.

List of Reports in DCM 4.0 PE

Listed below are some of the key reports:

• Client Funds Trial Balance Report

The trial balance report shows that the amount is balanced for both clients' funds and bank balances. This is useful for auditing purposes. It also shows that all funds related to clients are fully accountable.

• Billing Analysis Report

All billings issued by different personnel are tracked.  This report also presents the number of bills generated by each personnel in pie chart. 

• Invoice Transaction Report

This report shows the listing of posted or un-posted invoices.  Several selection options to generate this report are provided.

• Service Tax Analysis Report

All service taxes collected and collectable are shown in this report.

• Client's Account Master List

This is a listing of all the client's account.  Several selection options to generate this report are provided. This report is useful for strategizing on future sales activities.

• Account Aging Chart

This report presents the total aging for all outstanding invoices in bar chart form.

• Call Log Report

All notes recorded on the debt collection activities are shown in this report.

What are the system requirements and network capabilities?

DCM 4.0 PE supports single user and multi-user in a local area network. These are the system requirements for both workstation and server to use DCM 4.0 PE in a local area network.

	Requirement	Recommended
Hardware - Workstation
Processor	Intel Celeron or Pentium III 600MHz	Intel Pentium III 700MHz or better
Memory	128MB RAM	256 MB RAM or more
Hard Disk	10GB or more	10GB or more
Hardware - Dedicated Server
Processor	Pentium III 600MHz	Pentium III 700MHz or better
Memory	256MB RAM	512 MB RAM
Hard Disk	10GB or more	10GB or more

Software - Workstation
Application	MS Access Version - 2000 or 2002 Full version or run-time (Office 2000 or Office XP Professional).
Applicable Operating System	Windows 98 SE, Windows NT 4.0 (Workstation or Server), Windows 2000 (Professional or Server), Windows ME, Windows XP (Professional)
Software - Dedicated Server
Applicable Operating System	Windows NT 4.0 Server, Windows 2000 Server, Windows Server 2003

Conclusion: DCM 4.0 PE is the complete system for the efficient management and financial control of all professional services firms!

If you would like to know more about DCM 4.0 PE or have any inquiries, please e-mail to us at dcm4pe@quantumgen.com or call us at 6-03-7958-6612 or fax to us at 6-03-7954-9064.

Download Trial Software

• The trial software for DCM 4.0 PE provides you with the tools and information you need to evaluate whether DCM 4.0 PE is the right solution for your business.

• This is a 30-day fully-functional version of DCM 4.0 PE which comes complete with help function and you will require Microsoft Access 2000/2002 to run it.

• With a valid Product Activation code, the trial version will become a licensed copy of DCM 4.0 PE.

• Click here to download DCM 4.0 PE .

Ordering Information

• DCM 4.0 PE licensing is per PC. Each PC requires a separate Product Activation Code.

• Orders placed using the following credit cards will be accepted: MasterCard, VISA, and American Express. Credit card information is encrypted and transmitted over a secure Web connection.

• Other payment methods available are: CHECK by US or UK checks or International Money Orders, PAYPAL, PRO-FORMA INVOICE by CHECK or WIRE, CREDIT CARD by FAX and CREDIT CARD by PHONE.